Privacy policy

FORTE ICT Privacy Policy:

Who are we:

FORTE ICT is a UK registered company with it’s registered offices being 159, High Street Barnet, EN5 5SU.

FORTE ICT is a global professional, specialist recruitment consultancy.

We provide Permanent and Contracting recruitment services to clients looking to recruit talent and staff for their businesses.


FORTE ICT is committed to protecting the privacy of our users and in securely storing data as reasonably as possible.

This Policy:

  • Explains what personal data that we collect about you
  • Explains where do we collect personal data about you
  • Explains how we use your personal data
  • Explains who will we share you information with
  • Explain how long we will store the data
  • Explains the legal basis for storing your data;
  • Explains the effect of refusing to provide the personal data requested;
  • Explains do we transfer data outside of the EEA
  • Explains how and when we may contact you as well as how you can contact us
  • Explains our website disclaimer
  • Explains about any changes to Private Policy


What personal data do we collect about you?

We collect and process personal data only as far as is necessary to facilitate the recruitment process and provide you with work-finding services. We need your personal data in order to find you suitable opportunities and further information may be needed to assess your eligibility through the different stages of the recruitment process.

The information we collect may include your name, email address, telephone number, CV’s, identification and right to work documents, educational records, work history, employment and references.

In general, we will not ask you about sensitive personal data but there may be times that it is necessary for information to be disclosed to us and for us to share that with potential employers.We will only share the information where you have provided your explicit consent.

We are also under an obligation with our clients to provide suitable candidates. Part of that assessment will include asking you about any unspent criminal convictions you may have.We consider this to be highly confidential information and will only do so where you have provided your explicit consent.


We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information includes CVs, identification documents, educational records, work history, employment and references, Limited company information, contact details and salary information.



To ensure that we provide you with the best service possible, we store your personal data and/or the personal data of individual contacts at your organisation, as well as keeping records of our correspondence, meetings, registered jobs and placements.


We collect some basic information on our suppliers so that things run smoothly. We process contact information for individuals within the organisations, bank details and correspondence.


Where do we collect personal data about you from?

The following are the different sources we may use to collect personal data about you:

  • Directly from you.  This may be via our registration process, information requests and applications via our website.
  • An agent or third party acting on your behalf. This may be where you are consulting via a Limited Company.
  • Publicly available sources.  We may also obtain your information from professional networking sites or job boards, where you have actively published or submitted your information.
  • Reference or word of mouth. You may be recommended by a friend, former employer or colleague.

Through publicly available sources. We use the following public sources:


  • LinkedIn
  • Twitter
  • Company websites
  • News articles

By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

You can choose to be removed from our database at any time by contacting: [email protected], or if you have any questions about our private policy, please contact us within the “contact us” section of the website.



Directly from you. This is information you provide to us when you engage us to provide a service/ask us for us to pitch our services.

Third party acting on your behalf. e.g. in-house recruitment teams or other recruitment firms.

Through publicly available sources. We use the following public sources:

  • LinkedIn
  • Company websites
  • News articles
  • Twitter



Referees or Emergency Contacts

This information is taken directly from candidates or from staff.



We collect your personal data during the course of our work with you.


How do we use your personal data?



Contingent Recruitment/Executive Search /Contracting/Board Search

We use your personal data to assess your suitability, strengths and weaknesses for roles and fit within a company culture and environment. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage, we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.


Business Development

At times we may use your information for business development purposes. If we believe that our services may be of interest to you in a professional capacity we may approach you with potential candidates or for developing a business relationship. If you would rather not be contacted for this purpose please let us know at [email protected]



Business Development / Providing Services

We use your personal data to help us to provide you with our services or for us to approach you about engaging our services. We will collect information on you such as contact details and job role and other publically available information and then use this to help us maintain our relationship, help us to fulfil a contract or for business development.


Referees or Emergency Contacts

We use referees’ personal data to help verify our candidates details and qualifications. We may also use referees’ personal data to contact them in relation to recruitment activities that may be of interest to them. Emergency contact’s information is used only in the case of an accident or emergency affecting a member of staff.



We use the personal data of Suppliers to ensure that the arrangement between us can be properly maintained and implemented.


Who will we share you information with?

In order to provide work-finding services to you, it is necessary for us to share your personal data with our clients (independent data controllers), who have potential work opportunities that may be suitable for you. Once your data has been shared with them, they will determine how they use, store and process your data and will have their own privacy policy.

There may also be circumstances where disclosure is required or permitted by law (such as to government bodies and law enforcement bodies). As an example, we are under an obligation to report pay details of all workers we place with clients to HMRC.

Generally, we will process your information within FORTE ICT LTD. There may be occasions where we use third parties to process your information on our behalf. .In such situations these third parties will be under strict instructions and they will not be permitted to use your information for their own business purposes.

How long will we store data?

This will depend on a number of factors, but will centralise around the nature of our relationship with you. For each category of data, we have considered the manner in which we process data against the rights and freedoms of the individual to ensure that we are acting reasonably and proportionately.

Broadly speaking there are two scenarios that will determine the timeframes for retention of data:

  • Legally/financially – For example, in accordance with standard accounting practice, we will retain finance related data, such as records of payments, invoice details, etc. for a period of 7 years unless, in the unlikely event, there are mitigating factors that allow us to keep data for longer.
  • Commercially – for legitimate business reasons we will retain data for a reasonable period of time where we may need to contact you in the future.



For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.

We do not consider our legitimate interests to be overridden by your interests or fundamental rights and freedoms. We take into consideration the reasonable expectations of individuals who are actively applying for jobs or making their personal information publicly accessible on professional networking sites.

If you are submitted as a candidate or requested for interview, then this may involve the processing of more detailed personal data including sensitive data such as health information or any unspent criminal convictions that you or others provide about you. We will ask for your consent before undertaking such processing if we are required to do so.

For clients, we may also rely on our processing being necessary to perform a contract for you if one is in place, for example in contacting you.

Furthermore for client, our data processing is necessary for our legitimate interests in that we need the information in order to be able to develop future business, maintain business relationships and provide our services to you as a client or potential client.

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal data necessary, or withdraw yourself from the processing of your personal data, we may not be able to match you with available job opportunities.


Do we make automated decisions concerning you?

No, we do not carry out automated profiling.


Do we use cookies to collect personal data on you?

We do not collect data from users of our website.


Do we transfer your data outside the EEA?

When we share data, it may be transferred to, and processed in, countries other than the country you live in. These countries may have laws different to what you’re used to. Rest assured, where we disclose personal data to a third party in another country, we put reasonable safeguards in place to ensure your personal data remains protected.

For further information, please contact us by emailing [email protected]

How & When Will We Contact You:

We may contact you by phone, email or social media.

Some examples of when we will contact you are:

  • Upon receipt of a CV or your personal data, it will be reviewed to determine whether we are likely to be able to provide you with work-finding services and we will notify you if you are added to our database.
  • When one of our consultants considers you for a suitable job opportunity or to find out more about the type of role you are looking for.
  • Before we put you forward for a role.
  • During and following an assignment we have placed you in.
  • In relation to any correspondence we receive from you.
  • To update you on any material changes to our policies and practices.


How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us here: [email protected]


Website Disclaimer:

The information contained in this website is for general information purposes only. The information is provided by FORTE ICT LTD and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

Through this website you are able to link to other websites which are not under the control of FORTE ICT LTD. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

Every effort is made to keep the website up and running smoothly. However, FORTE ICT LTD takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.


Changes to the Privacy Policy:

FORTE ICT LTD reserves the right to modify or amend the Privacy Policy at any time and for any reason, as permitted by applicable law. If there are material changes to the Privacy Policy, we will post those changes here.